Privacy Policy

1. Introduction

1.1 This Privacy Policy describes how Energii Group Administration ApS (hereinafter referred to as “Enerii,” “we,” or “us”) processes your personal data in connection with your membership with us.

2. Data Controller

2.1 Energii is the data controller with respect to the personal data we process, as described in our Privacy Policy. If you have any questions, please contact us here:

Energii Group Administration ApS
Bernhard Bangs Alle 27, Basement, 2000 Frederiksberg
Email:info@energii.dk
CVR No.: 25593332

3. Member Administration

3.1 When you sign up as a member of Energii, we process certain information about you.

3.2 In order to manage your membership, we process general information, including details about our specific membership agreement with you, your contact information (such as your address, phone number, and email address), payment information, and your preferred center. We collect this information directly from you.

3.3 We also process information about your workout history, including which classes you sign up for, where and when you have worked out, and whether you attend the classes you’ve signed up for.

3.4 In addition, we process information gathered through our ongoing communication with you, such as your specific questions or complaints. We will also send you email notifications about your next workout and notify you if any issues arise with payment or similar matters.

3.5 When you visit one of our centers, we record your visit. This can be done in two ways. If you have consented to the sharing of location data, your visit is recorded via a beacon located in the relevant center and via your check-in in the app. In this context, we process your location data. We only have access to your location when you use the app in our centers. If you have not consented to us seeing your location data, your visit must be registered with one of our employees at the center.

3.6 The purpose of our processing of your personal data is membership administration, including billing, managing team registrations, sending out relevant membership information, tracking attendance, etc.

3.7 As a member, you’ll have access to our “Energii Reformer” app. Your personal data is therefore also processed in connection with your use of the app. In the app, you can, among other things, view an overview of our centers and terms and conditions, sign up for classes, view your past and future training activities, and update your information and payment method, etc.

3.8 In the event of non-payment of outstanding invoices, your personal information may be disclosed to our debt collection agency for the purpose of further debt collection.

3.9 The legal basis for our processing of your personal data is the agreement we have entered into with you regarding your membership with us. (Article 6(1)(b) of the General Data Protection Regulation). Our basis for recording location data when you visit our facilities is your consent (Article 6(1)(a) of the General Data Protection Regulation). The basis for disclosing personal data to a debt collection agency in the event of non-payment is our legitimate interest in ensuring payment for our services (Article 6(1)(f) of the General Data Protection Regulation).

3.10 We retain information about your membership for a period of 5 years from the termination of your membership with us, unless longer retention is required by law or necessary to protect our legitimate interests.


4. Newsletter Subscription

4.1 We may send you electronic marketing materials if you give your consent.

4.2 When you receive marketing communications from us, we process information about your name and email address, as well as your use of the materials you receive.

4.3 In this connection, we process your personal data for the purpose of sending you marketing materials, including information about our company and our services, as well as for the purpose of registering and managing you as a marketing subscriber.

4.4 When you sign up for our newsletter, you consent to our processing of your personal data for the purpose of sending you newsletters (General Data Protection Regulation, Article 6(1)(a), and Section 10 of the Marketing Practices Act).

4.5 You may withdraw your consent at any time by unsubscribing from the newsletter (General Data Protection Regulation, Article 7(3)). Your information will then be deleted, unless we have another legal basis that allows us to continue processing your personal data.

5. Visitors to our centers

5.1 In areas where we use video surveillance, we post signs to notify the public. All recordings are stored securely and are only reviewed when necessary, such as in connection with a specific incident—for example, theft, indecent exposure, or similar occurrences at our centers. Recordings are viewed only by individuals who have a work-related need to do so. Recordings are typically overwritten automatically after one week, unless there is a specific need for further investigation due to a current incident.

5.2 We process this information for security reasons. Our legal basis for processing is our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

5.3 When you visit us at our centers and participate in our classes, we may in some cases ask if we can take photos and/or videos for use in our marketing, including on our website and social media. This is entirely voluntary, and saying no will not affect your membership in any way.

5.4 We process photos and videos in which you appear based on your consent (Article 6(1)(a) of the General Data Protection Regulation). You may withdraw your consent at any time.

6. Statistics and Analysis
6.1 When you are a member with us, we may collect and process information regarding statistics, deviations, and details about the number of workouts, missed sessions, product purchases, membership types, etc. We do this to prepare analyses and statistics in order to better understand how we can optimize our business and provide better service. The processing of your personal data for these purposes is carried out, as far as possible, using anonymized data.

6.2 The legal basis for our processing of your personal data for these purposes is your and our legitimate interests in being able to provide you with the best possible service (Article 6(1)(f) of the General Data Protection Regulation).

7. Security and Transfer to Countries Outside the EU

7.1 We process your personal data in accordance with applicable law. This means, among other things, that we ensure your personal data is treated confidentially and in a secure environment—both physically and electronically—and that we have implemented organizational measures to ensure your data is processed and deleted in the best possible manner.

7.2 As part of our business operations, we use various suppliers, including IT suppliers. These suppliers may process your personal data as our data processors. When this is the case, we ensure that a data processing agreement has been entered into with the supplier. The purpose of this is to define the supplier’s obligations as a data processor.

7.3 To the extent that our suppliers or their subcontractors are established outside the EU/EEA or store information outside the EU/EEA, we ensure that the transfer is based on a valid legal basis for the transfer.

8. Sharing Your Information

8.1 In certain cases, Energii may disclose your personal information. We strive to limit the disclosure of personal information in a form that can be linked to an individual.

8.2 In the event of a business transfer, including the transfer of assets belonging to our company and any related due diligence, we may disclose information to a third party to the extent that the conditions for such disclosure are met.

8.3 We may disclose your personal information to a public authority in situations where we are specifically required to do so under applicable laws and reporting obligations to which we are subject.

9. Your rights

9.1 Under the General Data Protection Regulation, you have a number of rights regarding our processing of your personal data. These rights are described below:

  • Right of access: You have the right to access the information we process about you, as well as a range of additional information.
  • Right to rectification: You have the right to have inaccurate information about yourself corrected and to have incomplete information completed.
  • Right to erasure: We delete general personal data when it is no longer necessary. In certain cases, you have the right to request the deletion of specific data before the time when we would normally delete it.
  • Right to withdraw your consent. If you withdraw your consent, this affects the law: If our processing of your information is based on your consent, you may withdraw your consent at any time. If you withdraw your consent, we may no longer process the information on this basis. Withdrawing your consent does not affect the lawfulness of processing based on consent prior to withdrawal.
  • Right to restrict processing: If you dispute information that we have recorded or are otherwise processing, you may, under certain circumstances, request that we partially restrict the processing of that information until we are able to determine whether the information is accurate.
  • Right to data portability: In certain cases, you have the right to receive your personal data in a structured, commonly used, and machine-readable format, as well as to have that personal data transferred from one data controller to another without hindrance.
  • Right to object: In certain cases, you have the right to object to our otherwise lawful processing of your personal data.
  • Right to file a complaint: You have the right to file a complaint with the Danish Data Protection Agency if you are dissatisfied with the way we process your personal data. You can find the Danish Data Protection Agency’s contact information atwww.datatilsynet.dk. There you can also find further information about your rights as a data subject.

10. Update to the Privacy Policy

10.1 We regularly review this Privacy Policy to keep it up to date and in compliance with applicable principles and laws. We therefore encourage you to check back periodically. The latest version of our Privacy Policy is always available on our website.

10.2 This Privacy Policy was last updated on June 27, 2024.